Accounts Payable Specialist job description

We are currently seeking a skillful and detail-oriented Accounts Payable Specialist to join our finance team. As an Accounts Payable Specialist, you will play a crucial role in ensuring accurate and timely processing of payments, maintaining vendor relationships, and optimizing our company’s financial operations. Your primary responsibility will be to manage the accounts payable process from start to finish, including receiving, verifying, and processing invoices in a timely manner while adhering to all relevant policies and regulations.

Responsibilities

• Review, verify, and process invoices for payment accurately and efficiently.
• Match invoices to purchase orders and ensure proper approval and coding of expenses.
• Manage the accounts payable email inbox and respond to inquiries in a timely and professional manner.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Prepare and process electronic transfers and payments via check or wire.
• Ensure compliance with company policies, procedures, and relevant accounting principles.
• Maintain accurate vendor records and update information as necessary.
• Assist with month-end closing procedures and reconcile accounts payable transactions.
• Generate financial reports related to accounts payable as required.
• Assist with audits and provide documentation as needed.
• Continuously identify opportunities for process improvements and implement best practices.
• Support other members of the finance team with ad-hoc tasks or projects as assigned.

Minimum Requirements

• High school diploma or equivalent.
• Minimum of 2 years of experience in accounts payable or a similar finance role.
• Exceptional attention to detail and accuracy.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong written and verbal communication skills.
• Ability to meet deadlines and work under pressure in a fast-paced environment.
• Excellent organizational and time management skills.
• Knowledge of accounts payable principles, practices, and regulations.
• Demonstrated problem-solving and decision-making abilities.
• Ability to work independently as well as collaboratively in a team.

Recommended Skill Set

• A bachelor’s degree in Accounting, Finance, or a related field.
• Previous experience with automated accounts payable systems.
• Working knowledge of general accounting principles.
• Experience with large ERP systems such as SAP or Oracle.
• Proficiency in data entry and management.
• Analytical and problem-solving skills.
• Ability to identify process improvement opportunities and implement changes.
• Experience with multi-entity and multi-currency transactions.
• Strong customer service skills with the ability to build and maintain vendor relationships.

Note: The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.