Accounts Payable Clerk job description

As an Accounts Payable Clerk, you will play a crucial role in ensuring the smooth and accurate processing of financial transactions within our organization. Your primary responsibility will be to process invoices, reconcile statements, and maintain vendor relationships. You will work closely with the accounts payable team to ensure that all financial obligations are met in a timely manner.

Responsibilities

1. Process Invoices

• Receive and verify invoices from vendors
• Match invoices with purchase orders and packing slips
• Enter invoices into the accounting system
• Review invoices for accuracy and resolve any discrepancies
• Obtain necessary approvals for payment
• Prepare and process payment batches
• Ensure all invoices are paid on time

2. Reconcile Vendor Statements

• Review vendor statements to identify and resolve any discrepancies
• Communicate with vendors to clarify any outstanding issues
• Ensure that all vendor accounts are accurate and up to date

3. Maintain Vendor Relationships

• Communicate with vendors regarding payment status and inquiries
• Respond to vendor inquiries in a timely and professional manner
• Build and maintain positive relationships with vendors
• Negotiate payment terms with vendors as necessary

4. Assist with Month-End Closing

• Prepare and maintain account reconciliations
• Assist with month-end accruals and journal entries
• Generate financial reports as required

5. Perform Other Administrative Duties

• Maintain accurate and organized filing system
• Assist with ad-hoc financial projects as assigned
• Collaborate with other departments to resolve accounting issues
• Keep up-to-date knowledge of accounting policies and procedures

Minimum Requirements

• High school diploma or equivalent
• Proven experience as an accounts payable clerk or in a similar role
• Proficient in using accounting software and Microsoft Office Suite
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to meet deadlines and work well under pressure
• Excellent communication and interpersonal skills
• Ability to work effectively in a team environment

Minimum Qualification

• Associate’s degree in accounting or related field
• Knowledge of generally accepted accounting principles (GAAP)

Recommended Skill Set

• Experience with accounting software, such as QuickBooks or SAP
• Understanding of purchase order and invoice reconciliation processes
• Experience with vendor management and relationship building
• Strong analytical and problem-solving skills
• Ability to work independently with minimal supervision
• Knowledge of tax regulations and compliance
• Ability to adapt to changing technology and industry trends
• Continued professional development in accounting and finance

Thank you for considering this Accounts Payable Clerk position. We look forward to receiving your application.