Accounts Receivable Clerk job description

An Accounts Receivable Clerk plays a vital role in the finance department of an organization by ensuring accurate and timely recording of all incoming payments. They are responsible for managing the accounts receivable function, processing invoices, and maintaining customer records. The role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with internal and external stakeholders.

Responsibilities:

• Process and post incoming payments from customers accurately and efficiently
• Verify and reconcile customer accounts, ensuring all payments and credits are properly applied
• Investigate and resolve any discrepancies or issues related to customer payments
• Manage and maintain accurate and up-to-date records of customer accounts, including contact information, payment history, and credit limits
• Monitor and follow up on outstanding invoices and overdue accounts
• Prepare and send out regular statements and past due notices to customers
• Collaborate with internal departments, including sales and customer service, to resolve any billing or payment inquiries
• Assist in the preparation of financial reports related to accounts receivable
• Adhere to company policies and procedures regarding credit and collection
• Assist in month-end and year-end closing processes, including preparing journal entries and reconciling accounts

Requirements:

Minimum Qualifications:

• High school diploma or equivalent

Minimum Experience:

• Previous experience in accounts receivable or a related finance role (1-3 years)

Recommended Skill Set:

• Strong knowledge of accounting principles and practices
• Proficient in the use of accounting software and MS Office applications, specifically MS Excel
• Excellent analytical and problem-solving skills
• Detail-oriented with a high degree of accuracy
• Effective time management and organizational abilities
• Strong verbal and written communication skills
• Ability to work independently and as part of a team
• Experience with ERP systems is preferred
• Knowledge of collection laws and regulations is a plus

Key Competencies:

• Attention to Detail: Accuracy is paramount in accounts receivable to ensure proper recording of payments and reconciliation of accounts
• Organizational Skills: Managing multiple customer accounts, invoices, and payments requires strong organizational skills to stay on top of deadlines and ensure accuracy
• Communication: Strong verbal and written communication skills are essential to effectively communicate with customers and internal stakeholders regarding billing inquiries and payment disputes
• Analytical Thinking: The ability to analyze and solve complex problems related to customer accounts and payments is crucial
• Integrity: Maintaining the confidentiality of customer information and adhering to company policies and procedures regarding credit and collection is essential for this role
• Teamwork: Collaborating with different departments to resolve billing inquiries and payment issues requires the ability to work well in a team environment

The role of an Accounts Receivable Clerk is crucial in ensuring the financial stability of an organization by accurately recording and managing incoming payments. This role requires attention to detail, strong organizational skills, and effective communication abilities. A candidate with a minimum of 1-3 years of experience in accounts receivable or a related finance role, along with a high school diploma or equivalent qualification, is preferred. Additionally, knowledge of accounting principles and practices, proficiency in accounting software and MS Office applications, and the ability to work independently and as part of a team are recommended skills for this role. Successful candidates should possess the key competencies of attention to detail, organizational skills, communication, analytical thinking, integrity, and teamwork.